Epic Missions Cancellation and Pricing Policy
Click here to see the cost options and activities included in your custom mission trip.
Many folks are counting on your team to arrive and minister as scheduled. At Epic Missions, we also staff and prepare in advance for your accommodations, food, staffing and itinerary. Changes to a schedule can be very costly to our organization. With these ideas in mind - here are a few simple guidelines regarding changes and cancellations.
Initial deposits of $79 for each team member are due as soon as possible in order to reserve space and dates for the guest Missions Team. Deposits can be sent direct to Epic Missions Inc, 6025 12th Street, Vero Beach FL 32966 with the required Adult team member forms, or Minor Age Team Member Forms and can be mailed in all at one time with the Group Leader Reservation forms.
If a member cannot attend from your trip that has already registered — they can be substituted by another member of your group prior to travel and their deposit will be applied to the substituting member. The substituting member must also complete their required forms.
A $79.00 USD Non-refundable Missions Trip Deposit per person MUST accompany your contract. Deposits are credited to your Missions Trip Costs. Balance of funds Payment is due sixty days prior to start date of trip.
Cancellations prior to 90 days from trip date will not be refunded and will forfeit deposit payments. Please Note this as exceptions cannot be made. For this reason, please substitute a new member for those positions that cancel under 90 days from Trip start date.
Public School Team Member Adult Packages are Here
Public School Team Member Student (minor) Packages are Here
Group Leaders need to fill out this package of paperwork. Final group payment(s) are due no less than 60 days from departure.
◆ IMPORTANT - You have 21 days from picking your dates top sending in deposits for your team to hold your dates. Without deposits we regret that we cannot hold dates. So please be prepared to send in deposits for us to reserve your dates, otherwise they will be opened up to the next team willing to reserve with deposits.
◆ Final payments are due within 60 days of your trip date (pay in full).
◆ IMPORTANT - Cancellations under 90 days prior to your trip date will result in forfeiture of payments for those team members that cancel. For this reason, if you have cancellations less than 90 days from trip date, we recommend you do your best to substitute a new team member for the one that cancelled! We cannot apply the payments from one cancelled member towards the rest of the invoice under 90 days from trip date.
Your understanding is appreciated as we cannot bear the full cost of a last minute cancellation with no team to replace a team that has just cancelled. As a not for profit 501(c)3 missions organization we run a full schedule and reserve the time you choose at registration for your team.
Public School Group Leader Forms are Here
Full Missions Trip : 5 nights, 6 days - usually Sunday arrival and Friday morning departure. $349 p/p for groups of 10 or more. For groups less than 10 people the cost is $369 p/p. Children UNDER the age of 10 are $199 and children UNDER the age of 5 are free! We are family friendly!
Short Term Missions Trip : 3 night, 4 days - usually mid week or built around a weekend. $269 p/p for groups of 10 or more. For groups less than 10 people the cost is $299 p/p. Children UNDER the age of 10 are $149 and children UNDER the age of 5 are free!
Custom pricing is done for return group leaders and trips out side the standard 5 night or 3 night Missions trip. These costs include your housing, 3 delicious meals per day, missions planning for your entire stay, and an Epic Missions guide to host your team. You are responsible for transportation during your week and to and from Epic Missions. You will stay on our base in Vero Beach for a wonderful Missions
Audio and Video
Hi end Audio and video is available if you do not have your own portable sound system. Our system is NOT portable.
Because of the complexity and cost of an audio / video system, we have to have a qualified tech available to run sound and video for you in the pavilion. You cannot run our 42 channel Allen Heath or Projection system yourself.
You can however, have audio and video available for your team for $200 for the week. This includes setup, takedown and you must provide a responsible person to run the sound.